Job Detail

Job Description

• Preparation of Monthly stock of Equipment’s, Accessories, Spare Parts etc. for Import and sending final • Verify the Commercial Invoice / Packing List etc. including shipping terms. as per PO and agreed price list / supplier for Air and Sea shipment and coordinating with respective Forwarders. • Follow up with Respective Supplier for departure date along with getting and verifying of shipping documents (BL/AWB is done after shipment departs). • Follow up for original shipping documents from Supplier to handover to CHA (only sea shipment if B/L is not surrender at origin) and in case of Air to send to CHA through Mail including tracking of ETA (Arrival) for both Air and Sea shipments. • Checking of duty checklist with invoices as forwarded by CHA and sending mail to accounts for payment and keeping record of duty along with shipping documents. Providing estimated duty sheet to accounts before shipment arrival or monthly approx. estimate. • Informing Warehouse with packing list before 2-3 days of arrival of shipment and prepare. • Co-ordinating with CHA for the bills and other supporting documents (freight invoice, agency/clearance charges, bill of entry etc. and checking all the bills / expenses as per agreed rates / contract to finalize the cost sheet. In case of wrong charges by CFS, Shipping lines etc. then to submit refund claim with documents and track all such cases with respective vendor / service provider. Keeping records of each shipment and verify with statement of accounts for payment by accounts every month. • Preparing and sharing Remittance Sheet with supporting Import documents basis Due Dates / agreed terms to Finance Team for Supplier / OEM Import Payment. • Preparing Import Stock In-Transit shipment details for month-end closing and sharing to Finance Team. • Preparing a monthly closing report, In-transit, Stock In transit, Accounts Statement etc. • Reconciliation of invoice from the shipper, CHA and Forwarding Company.

Skills Required